Enverus OpenInvoice

Stop chasing PDFs and spreadsheets. With OpenInvoice, you run a clear, rules-driven flow from the moment a supplier is added to the moment an invoice hits your ERP—no side emails, no guesswork. Start by connecting your financial system, mapping cost centers/AFEs, and setting tolerances for price, quantity, and tax. Publish rate sheets, catalogs, and service codes so vendors submit invoices you can accept on first pass. Use buyer roles to build routing by spend limits, asset type, or field location, and invite suppliers already active in the network so onboarding takes minutes, not weeks.

Daily processing is straightforward. Vendors flip approved POs into e-invoices or upload directly; OpenInvoice validates each line against the PO, contract rate, or approved ticket. Unit conversions, freight, and taxes are checked automatically. The system suggests GL/AFE coding based on history, flags duplicates, and drops clean documents into straight-through posting. Anything outside your tolerance routes to an exceptions queue with clear reasons. Approvers get mobile alerts, can review attachments (tickets, BOLs, time sheets), add comments, and approve or send back in a couple of taps.

For field work, supervisors confirm digital tickets on site; those details flow into the invoice to enable three-way match. If a tool rate changed, a service was partially completed, or a quantity differs from the ticket, the variance is highlighted for quick resolution. Collaborate with suppliers in-thread to correct pricing or add missing backup; the audit trail captures every change. Use partial receipts, multi-line settlements, and milestone billing to mirror how energy projects actually progress—without losing control of spend.

Close faster with reliable accruals and reporting. Dashboards show touchless rate, cycle time by vendor, exception hotspots, and spend against contracts. Export approved transactions to ERP with full coding and tax details, and keep auditors happy with a complete, time-stamped history. Compliance checks make sure insurance and certifications are current before payment, while early payment options help you capture discounts on eligible invoices. Over time, tune tolerances, approval rules, and rate sheets from performance insights so each month gets leaner—and fewer invoices need a human hand.